Task

Create and publish your space

A new space is created in the browser. It goes public once three start tasks are done – usually already at the end of the wizard.

You create a space with a wizard in four steps: Your space, Rooms and desks, Offer and Payment. Three start tasks decide whether it may go public: desks, a plan and the Impressum. The wizard asks for all three.

Before you start: you need the name of your space, who legally owns it, and its address. For desks, rooms and prices the wizard suggests values that you can keep or change.

Open Selfdesk in a browser and start Create space. On selfdesk.app, Try free leads there. If you are not signed in yet, you first enter your email address and then the six-digit code from the email; if the address is new, your account is created along the way. You do not need a password. This works on a computer and on a phone; in the app, Create your own space opens the browser for it.
First wizard step with the name field
Step Your space: enter the name members see, and the legal name, the person or company that owns the space. The legal name starts out as the space's name; change it if it differs. Choose the legal form. If it needs a register entry, the wizard asks for the register court and register number right there, for a GmbH or UG the managing directors, for an AG or registered association the board. If you do not have one of them yet, leave the field empty and add it under Legal notice after creating the space; until then your space is not public. The address of your space page comes from the name. If another space already has it, Change address changes only the address, for example by adding the town; the name stays. Below, pick the country and enter the address.
Step Rooms and desks: use − and + to set how many Desks you have, fixed ones included. Under Meeting rooms, + Add a room adds each room with a name and a price per hour; the price is what people pay you, with VAT if you charge it. ✕ takes a room out again. Under Opening hours you choose Around the clock or Fixed hours with the open days and times; Different hours at the weekend gives Saturday and Sunday their own. Who may book what comes in the next step. Set up later creates as many desks as are set, without rooms, bookable around the clock, and moves on.
Second wizard step with desks, a meeting room and the opening hours
Step Offer: at the top you see what you entered in step 2, with Change. Under Base prices you choose the VAT (19%, 7% or None under the small-business rule of § 19 UStG) and the Day price. Guests pay the day price for a day, members on Pay as you go pay it for every booked day; you set it here only. Who books with you? has two switches: Guests without an account book a day or a room on your space page and pay right away by card, Members with an account book in the app or in the browser. One of the two must be on. Your offers has two groups. Under For guests you switch Day ticket (a desk for one day) and each room on or off; a room that is off stays in place, only guests do not book it. Under For members the wizard suggests Pay as you go and Flex Desk (one monthly price, a free desk any day, none of their own). Tap a row to open its fields; ✕ takes the offer out. Room hours are hours in a meeting room already paid for with the plan: on Flex Desk you choose whether they count per booked day or once a month; on Fix Desk they count a month. Add more offers holds Fix Desk (one monthly price, a desk of their own), credits (10-day pass, 5-day pass, Week pass) and extras (Business address, Locker, More extras with a name of your own); + adds the offer under For members and opens it. The amounts are suggestions, not a default Selfdesk keeps calculating with later; a card's price follows the day price when you add it. Beside it the wizard shows your space page the way guests and members will see it, with everything that is on. On a phone you open it with Preview your space page and come back with Back to the offer.
Third wizard step with base prices, booking channels and the preview of the space page
Step Payment: What we set up lists what the wizard creates; Change leads to the step in question. You do not need a card for this: the first 45 days cost nothing, and you add a payment method for your Selfdesk subscription only if you stay. See Selfdesk subscription and Selfdesk's invoice. The billing address is the address from step 1; use Change to give a different one. With the checkbox below you agree to the terms and to the data processing agreement.
Fourth wizard step with the payment form
If that completes the legal notice – address entered and a legal form without a register entry –, your space is public afterwards. The wizard shows the link to its page and below it Before the first people book: Set up invoicing, Set up card payments if guests book with you, and Check your prices if you kept the suggestions unchanged or skipped step 2.
If the legal notice still lacks something (the address, or the register and representatives of a GmbH, for example), the space stays a draft. Go to setup leads to the task list; if you started the wizard from the app, Continue in the app takes you back there. In the app Setup sits in the Manage tab, on the web in the sidebar under Management.
Task list in the draft state with the marker in the top right
Add what is missing under Fill in the Impressum. The marker then reads ready to go and the list holds only Publish your space. That row leads to Public page.
Flip the switch there. Members can sign up and book after that.
The Public page card with its switch

What applies here

There is no separate publish button. The last task leads to the switch you also use later to take the space off the net. See Start task, suggestion, inventory.
You do not need Stripe to publish. Without Stripe your members pay by bank transfer; card and direct debit are added once you connect Stripe. Setup offers this as the suggestion Accept card and direct debit. See Connect Stripe.
While the space is public, its page is listed in the app's search and in the list Selfdesk hands to Google. It usually takes a few days to show up on Google.
Switching Public page off again removes the page from the directory and, the next time Google fetches it, from the search results. Existing contracts and bookings stay.
Guests can book once everything for selling to strangers is in place: card payments through Stripe, terms and the withdrawal notice as legal texts, and a complete legal notice. Until then the switches for guests may be on; nothing is sold. The times when guests can book are taken from the opening hours in the wizard; Around the clock then means every day from 0 to 24 h. You can change them later under guest hours.
If you take Pay as you go out for members, the wizard still creates the plan, but members cannot choose it: guests pay the day price through it, and you can assign it to a member.
If you switch Members with an account off, the space has no plan members can choose. The offer for guests counts instead: if a room or the desk for a day stays on for guests, Set your first plan is done, and the space does not stay a draft because of it.
You can leave the address empty in the wizard. Fill in the Impressum then stays open until you add it in the space settings. As the email for the legal notice, Selfdesk takes the address you signed up with; you can change it under Impressum. The wizard does not ask for the phone number; it is there too, like tax number and VAT ID. See Maintain your legal details.
The wizard does not ask what you write your invoices with. Every new space writes them with Selfdesk first. The wizard's last page and setup list Set up invoicing for it, before Accept card and direct debit: the row leads straight to Legal information, to the field for your tax number or VAT ID. The row disappears once the number is there or a program is connected. If you want Lexware Office or sevDesk instead of Selfdesk, connect it under Invoicing. See Connect Lexware Office and Connect sevDesk.
The address search in Street and number only knows Germany. In other countries you type the address in. The same search is in the space settings when you change the address later.
The order of the three start tasks is up to you. All that is counted is how many of the three are done. See Start task, suggestion, inventory.

When it does not work