Add extras to a booking
Drinks, food or equipment with your room booking. You add them to the booking after booking, and they go on your monthly invoice.
If your space offers extras, such as drinks for a meeting or a projector, you add them to a room booking after you have booked the room. The booking itself works as always, see Book a room.
- Under Bookings, open the room booking.
- At Extras, choose Add (app) or Add extras (web).
- Enter how many people will come. This is needed as soon as you pick an extra charged per person.
- Pick the extras, and for an extra per item also the quantity. Below, you see what the extras cost together.
- Choose Book with charge.
The same way, you change or remove extras as long as they are not fixed.
What applies here
- Only what can still be ordered is offered. Every extra has a lead time, for example 1 day before the start. If you book a room for right now, usually only extras without a lead time are offered.
- From the lead time on, an extra is fixed. It does not change any more, and if you cancel the booking after that, you still pay for it. The room booking itself is not charged.
- A booking with a fixed extra can no longer be moved. If it contains a fixed extra per person, the number of people stays as well.
- If you move a booking before that, the extras are recalculated for the new time. If the new room does not offer an extra, or its lead time has already been reached, it is dropped.
- More people than the room holds cannot be entered.
- Extras go on your monthly invoice, one line per extra with the date, each at its own tax rate: food 7 %, drinks 19 %.
- Your plan does not change the price of extras. Discount and included room hours apply to the room. An extra costs the same for everyone.
When it does not work